SERVICES
PROFESSIONAL MAILING SERVICES, INC.
CAN PROVIDE FOR YOUR SPECIAL MAILING.
Direct Mail
Advertising:
Regardless of the size
of your advertising campaign, direct mail is
proven personable and successful. And no
matter where you are located in the world,
Professional Mailing is here to help you
make it as cost-efficient and effective as
possible.
Target
Marketing: (Residential & Business
Mailing List)
Professional Mailing has access to thousands
of different types of mailing lists to
assist you in pinpointing exactly those you
wish to reach. This is done using
demographic source coding that is updated as
frequently as 30 - 90 days. We can also
acquire mailing lists from specific
companies, which may be more suited for the
market to which you would like to mail.
Residential & Business list available.
Reaching Your
Customers:
If you have a list of
customers all your own, we can generate a
high quality, computerized list that will
save you money in postal fees and service
rates, and keep your list confidential.
InkJet
Addressing:
Tired of looking at the same old labels?
Professional Mailing offers direct image
(or, Ink Jet) addressing. With our "State of
the Art" Ink Jet equipment we can transfer
mailing information directly onto your
mailing materials. Ink Jetting is clean, and
looks very professional. Who wants a crooked
label on a piece that you have spent money
to print. Professional Mailing Services
provides the best quality so your company is
represented in the best manner.
Standard (3rd Class, Bulk) Mail:
Easily the most widely-used form of direct
marketing, standard mail allows
organizations the ability to distribute
sizable mailings at a significant savings.
How are the savings achieved? Basically,
standard rate mailings need to be
"pre-sorted" before delivery to the post
office.
When the mail arrives pre-sorted, the post
office is saved time by not having to sort
each individual piece of mail. They route
the "sack" and "bundles", or "trays" of mail
to their destination and it travels along
with the daily first class mail. The time
saved at the post office translates into
postage discounts at several different
levels:
 | Standard |
| Automation |
| Enhanced Carrier route
|
The main differences in USPS handling of
bulk rate mail versus first class are:
| Decreased delivery time |
| No free return address correction
(There is a charge). |
| The mail must be pre-sorted per USPS
specifications. |
| Postage payments are deposited into
a "standard mail account".
|
| A standard mail account must be held
at the post office of mail entry. |
| Some of the restrictions involved
when producing a standard rate mailing
are: |
| A minimum of 200 pieces required for
a mailing. |
| Only domestic addresses, no
international addresses may qualify.
All pieces must be identical except for
the address *Paperwork must be prepared
for postage payment and verified before
release. |
These are some of
the regulations you must follow when mailing
your piece out Standard A (3rd Class, Bulk).
Professional Mailing can advise you on your
mailing so your piece will meet all the
regulations.
Pre-sorted first
Class Mail:
As the title suggests,
mail traveling at the pre-sorted first class
rate must be sorted before delivery to the
post office. Although the postage rate is
higher than standard rate, and still
requires sorting per USPS specifications,
the mail receives all the benefits of
regular first class mail.
Tabbing:
If your mailing piece needs tabbing we have
the equipment that can do the job. We can
tab your mailing piece in line with our ink
jetting systems to save you time and money.
Another service we can complete with our
tabbing equipment is affixing postage
stamps. We can place a 1st class,
Standard A, or Non-profit stamp in the upper
right hand corner of your piece to give it a
more personalized look.
Mail Merges:
Many companies need to personalize their
mailings. This means that instead of
preparing a generic letter and sending them
to "Dear customer", or "Resident", they
actually include each contact's unique
information with a specific message or
letter which can also include unique
information. Preparing Mail Merges, however,
can be a daunting task. If you ever had to
produce one, or thousands, you are probably
aware of the many intricacies that come with
Mail Merges. Although computers make Mail
Merges possible, they do not necessarily
make them easy. Professional Mailing has
created hundreds of unique form documents
for many of our customers. With your
message, and your mailing list, we can
create a professional and authentic form
letter for any direct mailing. If you have
different colors throughout you letter we
can also accommodate them into your letter
Printing
Our commitment to quality, service and
customer satisfaction goes beyond just ink
on paper. Our equipment enables us to
produce a wide range of services so you
don’t have to search for multiple vendors.
From self mailers to Catalogs we can do it
all. Up to four color printing available.
Call today for your free quote or send us a
quote request on-line
Sorting:
The best part of our service is how we are
able to save our customers money. The
primary source of discounting comes through
the many mailing options available. Although
the post office offers these discounts, it
isn't that easy to take advantage of them.
Why? There is a bible-sized book of how-to
and how-not-to process discounted mailings.
It is the Domestic Mail Manual and you won't
find it on the best-seller list!
Professional Mailing sorts thousands of
pieces of mail every day so; the post office
doesn't have to, our customers don't have
to, and our customers can get up to 30% off
on their postage rates! Our computers and
skilled staff help guarantee that you get
the lowest postage rate for your mailing
available, and that your mail is delivered
to the proper postal facility.
Inserting &
Collating:
From single inserts to complex mailing jobs.
No job is too big or too small including
fulfillment, sorting, collating, sealing,
bagging & addressing, all at a price our
competition can't match.
Folding:
If you have ever had to fold more than one
piece of paper at a time, you know how
difficult it can be; to get the fold
straight, keep the measurement consistent,
and avoid getting fingerprints on the page.
It isn't easy, and it takes a lot of time.
We have folding machines on site that can
handle many shapes and sizes of paper as
well as many different types of folds. These
machines eliminate most of the
considerations mentioned above and produce
beautifully folded letters every time. They
also fold ten times faster than our hands so
we can produce folded materials quickly and
inexpensively.
Non-Profit Organization:
Non-Profit organizations receive an
additional postage discount, but the
processing involves many of the same steps
as for standard rate mail. The main
difference between standard rate mail and
non-profit is that the organization's
current non-profit status must be applied
for several weeks before releasing any
mailings at the non-profit rates. If you are
a non-profit organization we can help you
get the lowest rates possible for your
organization. Just call and ask us how
today!
Computer
Services:
The main focus of our
computer services is to keep up with the
ever-changing role computers play in our
industry. If you have any postal, or
business related data-processing needs, we
can help. Our special areas of focus are:
High Speed Laser printing
CASS (Coding Accuracy Support Service)
certification.
PAVE (Presort Accuracy Validation &
Evaluation) certified label printing (for
in-house mailings only).
Electronic Data Transfer, Email your
data directly to us and eliminate the hassle
of delivering the disk or list.
Merge letter, and form letter processing
Disk conversions
Merge/Purge & Deduplication
Typesetting & Design
Data Entry:
If you have a hard copy list of names and
addresses that you need entered, and quality
is a must, please contact us for a time and
cost estimate. We pride ourselves on the
highest-quality data entry services
available, for mailing and most non-mailing
oriented data entry projects. We will
provide you with a disk of all of your
entries and domestic mailing addresses will
be returned to you with a CASS certified
mailing address and ZIP+4 code.
We Can Save You
Time & Money:
As a fully automated mailing house,
Professional Mailing is prepared to offer a
complete line of mailing services. For most
mailing projects, we are the step between
your print shop and the post office.
However, we are also equipped to handle your
printing and literature fulfillment needs as
well.
Address
Standardization:
When working with mailing lists, it is very
important that the addresses are correct. A
mislabeled mail piece can be delayed in
delivery or, even worse, may not get
delivered at all. The U.S. Postal Service
does what it can to direct and deliver mail,
but it can only do so much. Part of the
Postal Service's solution is to offer
postage discounts to mailers who utilize
address-standardizing software in
conjunction with their mailing list
databases.
Professional Mailing Services uses this
software, and with it we are able to
maximize it's potential in almost every
aspect of our computer service department.
With this software we are able to:
| Significantly reduce our customers'
postage cost. |
| Increase delivery time for our
customers' mailers. |
| Eliminate duplicate mailers to the
recipients. |
| Correct over 85% of typographical
errors incurred from incorrect data.
(i.e.. 12 Oak Avenue = 12 Oak Ave) |
The Bottom Line:
A well thought out print/mailing package
that not only makes a good impression on the
recipient; it can save valuable time and
money. This is time and money, which can be
re-invested into other equally successful
mailings. For this reason Professional
Mailing offers a printing and direct mail
service that makes the difference. We
encourage people to contact us while
planning a printing project and/or mailing
so that they are sure to take advantage of
the many benefits available. There are as
many regulations as there are money saving
opportunities so it is important to have as
many facts at your fingertips as possible.
In addition to helping in the planning
stages, we take pride in quickly and
effectively processing mailings of all
sizes. Whether it is one hundred, one
thousand, or one hundred thousand,
Professional Mailing Services maintains the
latest equipment needed for all types of
mailing services. Our commitment for speedy
turnaround and quality is yours.
Budget-Saving
Postal Rates:
Professional Mailing is experienced and
equipped to help you get the lowest postal
rates available. We are able to save postage
dollars for 9 out of 10 of clients on the
1st mailing.
Postage
Application:
Once the materials are ready for postage, we
offer a few options in postage application.
The most often used form of applying postage
money is by "metering" the outside of the
mailers. Running the mail through machines
that actually stamp the postage and post
office information in the upper right-hand
corner of the pieces does this. This is a
very effective way of saving time and money,
we also offer a popular alternative...live
stamps! Using a machine that is specially
designed for applying live postage stamps to
mailers, these stamps come in rolls and are
used primarily because of their
attractiveness and "personal touch" effect.
We also have a permit that we provide our
customers at NO CHARGE to tie into for
Standard Mail and 1st Class
presort mailings.
POSTAGE
DISCOUNTS ***AVAILABLE***
Professional Mailing Services, Inc. motto
is:
"Big Enough To Do The Job....But Small
Enough To Care"!
Call us today
for a quote on your next printing and/or
mailing project and you will not be
disappointed!
Call (630) 510-1000 or FAX us at (630)
510-1003.
Our turn around time is usually 3 days from
the time your job arrives in our warehouse.
If we can get your job out sooner we will.
Give us a call for pricing on all your
special projects or if you have any
questions we will be happy to answer them.
We look forward to doing business with you
soon!
